Receipts and invoices for business travel

Receipts are automatic

Every direct booking on RENTUJEMY.COM generates an automatic receipt, sent to your email the moment the booking is confirmed. It covers the nightly rate, cleaning fee, any extras, and the total paid. For personal travel and most expense reports this is all you need.

Generate your VAT invoice yourself

If you need a full VAT invoice for your company, you don't have to email anyone — you generate it yourself in the guest portal:

1. Open your guest portal (the link is in your booking confirmation).
2. Open your reservation and tap Request VAT Invoice.
3. Fill in the details: first and last name, company name (optional), country, street, postcode, city, and your NIP (Polish companies) or VAT ID (foreign companies).
4. Submit. The invoice is generated on the spot and you can download it as a PDF right there in the portal.

Deadline — until the 15th of the following month

You can generate the invoice from your checkout date up to the 15th day of the month following check-out. For example, if you check out on 3 March, you have until 15 April. After that date the invoice can no longer be issued, so don't leave it to the last minute.

Two conditions must be met for the invoice option to appear:

• The reservation must be fully paid — you can't generate an invoice before payment is complete.
• You're on or past your checkout date (and still within the 15th-of-next-month window above).

VAT rate

In Poland, short-term accommodation is subject to 8% VAT. The rate and the individual line items appear on the invoice. Whether your company can recover this VAT depends on your business activity and accounting setup — discuss VAT recoverability with your accountant.

Bookings made through Airbnb or Booking.com

When you book through an OTA (Airbnb, Booking.com, Vrbo, Expedia, etc.) the platform issues its own payment document — that is the receipt you get at the moment of payment. Because the OTA handles the payment, the self-service invoice option in the guest portal may not be available for those bookings. If you still need a separate invoice from RENTUJEMY for the accommodation, contact our support and we'll help — the same 15th-of-the-following-month deadline applies.