Receipts and invoices for business travel

Receipts are automatic

Every booking made on RENTUJEMY.COM generates an automatic receipt, which is sent to your email at the moment the booking is confirmed. The receipt covers the nightly rate, cleaning fee, any extras, and the total paid. For personal travel and most expense reports this is all you need.

When you need a VAT invoice

If you need a full VAT invoice issued to your company — for example to claim the booking on your business — we issue one on request. To do that we need your complete company data.

Company name (legal name): The exact registered name of the company the invoice should be issued to.

Registered address: The official registered address of the company, including postcode and country.

NIP or VAT ID: For Polish companies provide the NIP. For companies in other EU countries provide the VAT ID with the country prefix. Non-EU companies should provide their local tax number.

Bank account (optional): Some accounting systems prefer the company bank account on the invoice. Include it if your accountant asks for it.

How to request the invoice

There are two ways — both work, choose whichever is easier:

Reply to your booking confirmation email: The fastest route. Reply with your company data and we will issue the invoice against the same booking.

Contact support before checkout: Send a message through the booking platform or via our support channels while your stay is still open. Once the booking is closed in the back office it takes longer to issue, so the earlier the better.

Delivery

Invoices are sent as a PDF to the email address you specify. Standard delivery is within 7 business days of the request. If the request comes in after checkout, expect the upper end of that window — we may need to reconcile the booking before issuing.

Bookings made through Airbnb or Booking.com

When you book through an OTA (Airbnb, Booking.com, Vrbo, Expedia, etc.) the platform handles its own receipt — that is the document you receive at the moment of payment. If you still need a separate invoice from RENTUJEMY for the accommodation part, follow the same path above: reply to the booking confirmation with your full company data. For OTA bookings the host may need additional information from the platform payout side, so processing can take a little longer.

VAT rate

In Poland, short-term accommodation is subject to 8% VAT. The rate and exact line items appear on the invoice. Whether your company can recover this VAT depends on your business activity and accounting setup — discuss specific VAT recoverability with your accountant.